What We Bring
To The Table
At Coordinated Chaos Co., we bring your event dreams to life with thoughtful planning, creative design, and flawless execution.
Here you'll see a breakdown of starting prices and packages. Packages are customizable and tailored to fit your needs.
Wedding Packages
Essential Coordination
Starting at $1,600
Perfect for couples who’ve done the planning but need help pulling it all together.
Includes:
1-hour initial consultation
Takeover of vendor communication 1 month prior
Custom wedding day timeline
1-hour venue walk-through (if local)
1-hour rehearsal coordination the day before (up to 2 hours of rehearsal dinner coordination included)
10 hours of day-of coordination
Main point of contact for all vendors
Oversee ceremony and reception flow
Basic setup assistance (does not include decorating)
Manage day-of vendor payments and gratuities
Plate couple’s reception meals + drinks
Troubleshooting and timeline enforcement
Luxury Full Planning
Starting at $2,200
Ideal for couples who want a planner from day one to wedding day
Everything in Essential, PLUS:​
Full design & event concept development
Budget creation & management
Venue and vendor research + booking support
Contract review + negotiation assistance
Unlimited planning meetings + messaging
Lodging blocks, transportation + permit coordination
Seating chart assistance, guest accommodations
Timeline development from engagement to wedding
Rental and decor management
Planner team onsite for full day-of setup + breakdown
(NOTE: Does not include full décor setup unless styling service is added. See below.)
Up to 30 hours of consultation and planning
Priority vendor access + timeline accountability
​Additional Fees & Requirements
These apply automatically based on event details:
Full Decorating Setup: +$75/hour (2 coordinators required; applies when planner is expected to decorate guest tables, centerpieces, signage, etc.)
Additional Planning or Event Hours: +$75/hour (beyond included time)
Weddings with 150+ Guests: +$300 surcharge
Travel Fee: $0.67 per mile after 50 miles from Charleston, WV
Lodging: Required for events located 90+ minutes from Charleston — 1-night minimum at a 3-star (or equivalent) hotel
Optional Enhancements
Available for all packages:
Charcuterie Boards
Custom boards for the bridal or groom’s suite (perfect for getting ready!).
Pricing varies based on guest count and board size.
Mimosa Bar Setup
Includes styled display, flutes, fruit, juice mixers (alcohol not included).
Starts at $125 per suite
Extra Service Hours
Need more hands-on help? Add planning or day-of hours.
$75/hour (2 coordinators included)
All pricing subject to 6% sales tax
*all pricing subject to travel fee based on location*
Event Packages
Set and Strike Package
Perfect for clients who have their own décor
but need a professional touch for set up and breakdown
What’s Included:
+ Setup of client-provided décor (tablescapes, signage, centerpieces, etc.)
+ Breakdown & packing of décor post-event
+ Coordination with the venue for timing and access
+ Up to 3 hours of setup & 2 hours of breakdown
Add on services:
+ Rental Recommendations – $50
+Vendor Recommendations – $50
+ Balloon Arches [$20/foot]
+ Basic Venue Clean-Up – Starts at $150
+ venue requirements may affect pricing
+Additional Hours of Service – $75/hour
​
Base Pricing:
+ Small Events (up to 50 guests) -- $600
+ Medium Events (50 - 100 guests -- $800
+ Large Events (100+ guests) -- $900+
Ultimate Celebration Package
A fully planned and styled event with setup,
décor, rentals, and coordination—
all you have to do is show up and enjoy!
Everything from the set and strike package PLUS:
+ Custom Thematic Design & Décor (Personalized event styling tailored to your vision)
+ Balloon Arches & Installations
+ Linen Tablecloths & Napkins
+ Centerpieces
+ Utensils, Plates, Cups
+ Dessert Pickup & Display Setup (Coordination & pickup within 15-mile radius; additional fee for farther distances)
+ Full Vendor Management
Add on services + upgrades:
+ Grazing Table Setup – Starts at $250 (Charcuterie, snacks, or dessert spreads)
+ Custom Favors – Starts at $100
+ Extra Balloon Designs – $25/foot+ per additional arch/installation
+ Extra Grazing Table Items – Pricing based on selection
+Venue Clean-Up & Breakdown – $200+
+ Final venue condition requirements may affect pricing
​
Base Pricing:
+ Small Events (up to 50 guests) -- $1100
+ Medium Events (50 - 100 guests -- $1300
+ Large Events (100+ guests) -- $1500+
​
All pricing subject to 6% sales tax
*all pricing subject to travel fee based on location*