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What We Bring
To The Table

At Coordinated Chaos Co., we bring your event dreams to life with thoughtful planning, creative design, and flawless execution. 

Here you'll see a breakdown of starting prices and packages. Packages are customizable and tailored to fit your needs.

Wedding Packages

Essential Coordination
Starting at $1,600
Perfect for couples who’ve done the planning but need help pulling it all together.

Includes:

1-hour initial consultation

Takeover of vendor communication 1 month prior

Custom wedding day timeline

1-hour venue walk-through (if local)

1-hour rehearsal coordination the day before (up to 2 hours of rehearsal dinner coordination included)

10 hours of day-of coordination

Main point of contact for all vendors

Oversee ceremony and reception flow

Basic setup assistance (does not include decorating)

Manage day-of vendor payments and gratuities

Plate couple’s reception meals + drinks

Troubleshooting and timeline enforcement

Luxury Full Planning
Starting at $2,200
Ideal for couples who want a planner from day one to wedding day

Everything in Essential, PLUS:​

Full design & event concept development

Budget creation & management

Venue and vendor research + booking support

Contract review + negotiation assistance

Unlimited planning meetings + messaging

Lodging blocks, transportation + permit coordination

Seating chart assistance, guest accommodations

Timeline development from engagement to wedding

Rental and decor management

Planner team onsite for full day-of setup + breakdown
(NOTE: Does not include full décor setup unless styling service is added. See below.)

Up to 30 hours of consultation and planning

Priority vendor access + timeline accountability

​Additional Fees & Requirements

These apply automatically based on event details:

Full Decorating Setup: +$75/hour (2 coordinators required; applies when planner is expected to decorate guest tables, centerpieces, signage, etc.)

Additional Planning or Event Hours: +$75/hour (beyond included time)

Weddings with 150+ Guests: +$300 surcharge

Travel Fee: $0.67 per mile after 50 miles from Charleston, WV

Lodging: Required for events located 90+ minutes from Charleston — 1-night minimum at a 3-star (or equivalent) hotel

Optional Enhancements

Available for all packages:

Charcuterie Boards
Custom boards for the bridal or groom’s suite (perfect for getting ready!).
Pricing varies based on guest count and board size.

Mimosa Bar Setup
Includes styled display, flutes, fruit, juice mixers (alcohol not included).
Starts at $125 per suite

Extra Service Hours
Need more hands-on help? Add planning or day-of hours.
$75/hour (2 coordinators included)

All pricing subject to 6% sales tax

*all pricing subject to travel fee based on location*

Event Packages

Set and Strike Package

Perfect for clients who have their own décor

but need a professional touch for set up and breakdown

What’s Included:

+ Setup of client-provided décor (tablescapes, signage, centerpieces, etc.)

+ Breakdown & packing of décor post-event

+ Coordination with the venue for timing and access

+ Up to 3 hours of setup & 2 hours of breakdown
 

Add on services:

+ Rental Recommendations – $50

+Vendor Recommendations – $50

+ Balloon Arches [$20/foot]

+ Basic Venue Clean-Up – Starts at $150

+ venue requirements may affect pricing

+Additional Hours of Service – $75/hour

​

Base Pricing:

+ Small Events (up to 50 guests) -- $600

+ Medium Events (50 - 100 guests -- $800

+ Large Events (100+ guests) -- $900+

Ultimate Celebration Package

A fully planned and styled event with setup,

décor, rentals, and coordination—

all you have to do is show up and enjoy!

Everything from the set and strike package PLUS:

+ Custom Thematic Design & Décor (Personalized event styling tailored to your vision)

+ Balloon Arches & Installations

+ Linen Tablecloths & Napkins

+ Centerpieces

+ Utensils, Plates, Cups

+ Dessert Pickup & Display Setup (Coordination & pickup within 15-mile radius; additional fee for farther distances)

+ Full Vendor Management

 

Add on services + upgrades:

+ Grazing Table Setup – Starts at $250 (Charcuterie, snacks, or dessert spreads)

+ Custom Favors – Starts at $100

+ Extra Balloon Designs – $25/foot+ per additional arch/installation

+ Extra Grazing Table Items – Pricing based on selection

+Venue Clean-Up & Breakdown – $200+

+ Final venue condition requirements may affect pricing

​

Base Pricing:

+ Small Events (up to 50 guests) -- $1100

+ Medium Events (50 - 100 guests -- $1300

+ Large Events (100+ guests) -- $1500+

​

All pricing subject to 6% sales tax

*all pricing subject to travel fee based on location*

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